Planning a successful event requires careful attention to detail, coordination, and creativity. Whether it's a wedding, corporate gathering, or a grand celebration, choosing the right venue is a crucial step in creating an unforgettable experience. In this blog post, we will take a closer look at the event planning process at ARRAS, and discover why we stand out as a top choice for hosting memorable occasions.
STEP 1: Initial Consultation
The event planning process at ARRAS begins with an initial consultation. Clients are invited to discuss their vision, goals, and requirements for the event with our dedicated Sales Team. This step allows us to understand client's expectations, preferred dates, estimated number of attendees, and any specific needs or requests they may have. To secure an event date, a deposit of $2000 CAD is required.
STEP 2: Venue & Menu Selection
Once the event details are understood, we provide a guided tour of the venue, showcasing its various spaces and amenities. With the choice of indoor and outdoor options available, clients can choose the perfect setting that aligns with their event type and size. Whether it's our elegant ballroom, rooftop terrace with panoramic views or intimate piano cafe, ARRAS offers versatile spaces to suit every occasion. Next, menu options from hors d’oeuvres to drinks, dinner and dessert are discussed, ensuring every element is meticulously planned to create a special event that reflects the client's vision and enhances the guest experience. Please note, food and beverage minimums apply.
STEP 3: Customization and Design
ARRAS prides itself on its ability to transform spaces into personalized, breathtaking settings. After selecting your event space(s), clients collaborate with our Sales Team to conceptualize the event's floor plan and design details.
STEP 4: Event Execution and On-site Management
On the day of the event, the ARRAS team takes charge of the logistics, set-up, and coordination. From managing vendor arrivals and overseeing the flow of the event to managing takedown, our event staff are present to ensure everything runs smoothly. With their expertise and attention to detail, they handle unexpected situations, freeing clients and guests to enjoy the event without worries.
STEP 5: Post-Event Services
Even after the event concludes, ARRAS continues to provide exceptional service. Clients have the opportunity to offer feedback and share their experience with the event Sales Team. This valuable feedback helps ARRAS constantly refine its offerings and improve the planning process for future events.
Planning an event at ARRAS is an experience that combines professionalism, creativity, and exceptional service. From the initial consultation to the post-event follow-up, our team works closely with clients to bring their vision to life. By offering personalized assistance and attention to detail, we ensure that every event we host is nothing short of a memorable success!